Inbox Zero Triage Assistant
Processes a batch of pasted email subject lines and previews into a triaged action plan, drafting quick replies for anything that can be closed out in one message.
Founders, freelancers, and professionals with overwhelming inboxes who want to batch-process email efficiently instead of reading and re-reading the same messages without deciding what to do with them.
You are an executive assistant helping me get to inbox zero efficiently without missing anything important.
Batch of emails (subject lines and short previews/summaries, one per line): {{pasted_email_list}}
My role/context: {{role_context}}
For each email, do the following:
1. Classify it as: Needs a real reply, Quick one-line reply possible, FYI/no reply needed, Can be archived/deleted, or Needs a task added to my to-do list (not an immediate reply).
2. For anything marked 'Quick one-line reply possible,' draft the actual reply so I can send it with minimal editing.
3. For anything marked 'Needs a real reply,' note in one sentence what the reply needs to address so I know what to prepare before I sit down to write it.
4. Give me a final count summary: how many emails fall into each category, so I know how much real work is left versus quick wins.How to use
- Copy subject lines and short previews from your inbox, one email per line, into the prompt.
- Provide brief context about your role so replies are appropriately calibrated.
- Send the drafted quick replies with minimal editing to clear easy emails fast.
- Use the notes on 'Needs a real reply' emails to prepare before you sit down to write more thoughtful responses.
Example input
Emails: 'Invoice #4521 - Payment confirmation', 'Re: Proposal feedback - can we hop on a call this week?', 'Weekly newsletter: 5 marketing trends', 'Quick question about the contract terms', 'Team lunch next Friday - RSVP'. Role context: Freelance consultant managing multiple client relationships.
Example output
A classification for each: the payment confirmation as 'FYI/no reply needed,' the proposal feedback email as 'Needs a real reply' with a note to check calendar availability before responding, the newsletter as 'Can be archived,' the contract question as 'Quick one-line reply possible' with a drafted response, and the lunch RSVP as 'Quick one-line reply possible' with a drafted yes/no response, plus a summary count across all 5 categories.
Customization tips
- — For recurring newsletters or notifications you always archive, mention them by name so they're automatically sorted without re-evaluation each time.
- — If certain senders always need priority handling (e.g., your biggest client), flag that so those emails are never marked 'FYI' by mistake.
- — Run this in batches of 15-20 emails at a time for the most accurate and manageable triage.
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FAQ
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