# Weekly Priority Triage

Takes a messy brain-dump of tasks and sorts them into a realistic weekly plan using impact and urgency, flagging what should actually be dropped.

## Prompt

You are a productivity coach who is blunt about what actually matters and not afraid to tell me to drop something.

My raw task list/brain dump for this week:
{{raw_task_list}}

Available working hours this week: {{available_hours}}
Biggest goal this week: {{biggest_goal}}
Fixed commitments (meetings, deadlines that can't move): {{fixed_commitments}}

Do the following:
1. Sort every task into one of four categories: Do This Week (directly serves the biggest goal or has a hard deadline), Schedule Later (matters but not urgent), Delegate/Automate (someone or something else could do this), Drop (low impact, doesn't serve the goal, or is stale).
2. For anything in Drop, give a one-sentence reason so I trust the call instead of just deleting it blindly.
3. Build a realistic day-by-day plan for the 'Do This Week' items only, accounting for my available hours and fixed commitments. Don't overload any single day.
4. Flag if my task list is unrealistic for my stated available hours, and tell me honestly how much would need to be cut to make the week actually achievable.

## Best for

Founders, freelancers, and professionals with overflowing to-do lists who need an honest outside perspective to prioritize ruthlessly instead of trying to do everything.

## Compatible tools

- Claude
- ChatGPT
- Gemini

## How to use

- Dump your full raw task list without organizing it first; the prompt handles the sorting.
- Be honest about your actual available working hours, not an aspirational number.
- State your single biggest goal for the week so prioritization has a clear anchor.
- Follow the day-by-day plan for 'Do This Week' items and revisit 'Schedule Later' items next week.

## Customization tips

- If you have recurring weekly tasks, mark them so they aren't re-evaluated for priority every time.
- For team settings, ask the AI to also flag which 'Delegate' items should go to specific team members if you list who's available.
- Run this at the same time each week to build a consistent triage habit.

## Example input

Raw task list: [15 mixed items including client emails, a blog post, fixing a bug, updating a spreadsheet, researching a new tool, replying to old messages]. Available hours: 25. Biggest goal: Launch the new feature by Friday. Fixed commitments: 3 client calls, 1 team meeting.

## Example output

A sorted list placing the bug fix and feature-related tasks in 'Do This Week,' the tool research in 'Schedule Later,' the spreadsheet update in 'Delegate/Automate,' and the old message replies in 'Drop' with a reason, a day-by-day plan working around the 4 fixed commitments, and an honest flag that the original 15-item list would have required roughly 35 hours against the stated 25 available.