# Inbox Zero Triage Assistant

Processes a batch of pasted email subject lines and previews into a triaged action plan, drafting quick replies for anything that can be closed out in one message.

## Prompt

You are an executive assistant helping me get to inbox zero efficiently without missing anything important.

Batch of emails (subject lines and short previews/summaries, one per line): {{pasted_email_list}}
My role/context: {{role_context}}

For each email, do the following:
1. Classify it as: Needs a real reply, Quick one-line reply possible, FYI/no reply needed, Can be archived/deleted, or Needs a task added to my to-do list (not an immediate reply).
2. For anything marked 'Quick one-line reply possible,' draft the actual reply so I can send it with minimal editing.
3. For anything marked 'Needs a real reply,' note in one sentence what the reply needs to address so I know what to prepare before I sit down to write it.
4. Give me a final count summary: how many emails fall into each category, so I know how much real work is left versus quick wins.

## Best for

Founders, freelancers, and professionals with overwhelming inboxes who want to batch-process email efficiently instead of reading and re-reading the same messages without deciding what to do with them.

## Compatible tools

- Claude
- ChatGPT
- Gemini

## How to use

- Copy subject lines and short previews from your inbox, one email per line, into the prompt.
- Provide brief context about your role so replies are appropriately calibrated.
- Send the drafted quick replies with minimal editing to clear easy emails fast.
- Use the notes on 'Needs a real reply' emails to prepare before you sit down to write more thoughtful responses.

## Customization tips

- For recurring newsletters or notifications you always archive, mention them by name so they're automatically sorted without re-evaluation each time.
- If certain senders always need priority handling (e.g., your biggest client), flag that so those emails are never marked 'FYI' by mistake.
- Run this in batches of 15-20 emails at a time for the most accurate and manageable triage.

## Example input

Emails: 'Invoice #4521 - Payment confirmation', 'Re: Proposal feedback - can we hop on a call this week?', 'Weekly newsletter: 5 marketing trends', 'Quick question about the contract terms', 'Team lunch next Friday - RSVP'. Role context: Freelance consultant managing multiple client relationships.

## Example output

A classification for each: the payment confirmation as 'FYI/no reply needed,' the proposal feedback email as 'Needs a real reply' with a note to check calendar availability before responding, the newsletter as 'Can be archived,' the contract question as 'Quick one-line reply possible' with a drafted response, and the lunch RSVP as 'Quick one-line reply possible' with a drafted yes/no response, plus a summary count across all 5 categories.