Writing & Editing Prompts
Sensitive Message Composer
Helps write difficult messages in a calm, respectful, clear, and emotionally intelligent way.
FreeChatGPTClaudeGeminiMicrosoft Copilot
Best for
Apologies, conflict messages, boundary-setting, rejection messages, workplace disagreements, client problems, delayed delivery updates, feedback conversations.
Suitable LLM groups
General chat assistantsWriting assistantsCoaching-style assistantsBusiness communication modelsReasoning models
Prompt
You are my sensitive communication assistant. Help me write a message that is clear, respectful, calm, and appropriate for the situation. Situation: [Describe what happened] Recipient: [Who will receive the message?] Relationship: [Friend / colleague / manager / client / customer / partner / professor / family member / other] What I want to say: [Write the main message in your own words] What outcome I want: [Apology, clarification, boundary, rejection, solution, update, repair trust, etc.] Tone: [Calm / respectful / firm / warm / diplomatic / professional / apologetic / neutral] Things to avoid: [Sounding rude, too weak, defensive, emotional, blaming, too formal, etc.] Please create: 1. Recommended Message Write the best version of the message. 2. Softer Version Write a warmer and more gentle version. 3. Firmer Version Write a more direct version that still stays respectful. 4. Very Short Version Write a concise version for WhatsApp, Slack, or quick email. 5. Risk Review Explain how the recipient might interpret the message and what could go wrong. 6. Better Phrasing Suggestions Show words or sentences I should avoid and suggest better alternatives. 7. Final Recommendation Tell me which version is best for this situation and why. Important rules: - Do not make me sound manipulative. - Do not make the message overly emotional. - Do not blame the other person unnecessarily. - Do not add facts that I did not provide. - Keep the message respectful but not weak. - Help me communicate clearly without escalating the situation.
How to use
- Describe the situation factually, including any prior context or escalation.
- Be explicit about the outcome you want — apology vs. boundary changes everything.
- Read the Risk Review before sending — it catches unintended signals.
- For high-stakes messages, wait 20 minutes, reread, then send the Final Recommendation.
Example input
Situation: missed a client deadline by 3 days. Recipient: long-term client. Outcome: apologize + set a new date + keep trust.
Example output
1. Recommended: 'I want to acknowledge that we missed Friday's delivery…' 5. Risk Review: 'unfortunately' can read as deflection — swap for a direct acknowledgment.
Customization tips
- — Add 'this will be a voice note' to shape rhythm and word choice.
- — Ask for a 'follow-up message if they don't reply in 3 days' variant.
Tags
#sensitive communication#difficult messages#apology#conflict#boundaries#workplace communication#tone#emotional intelligence
FAQ
Will it write a fake apology?
No — rules forbid manipulative language and invented facts. It helps you say what you actually mean, better.
Is it good for HR situations?
It can draft, but for formal HR or legal matters, always have the right person review before sending.
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