Data Retention and Deletion Policy Mapper
Map data categories to retention, deletion, legal-hold, backup, archive, ownership, and evidence requirements without claiming legal compliance.
Data Retention and Deletion Policy Mapper is a free AI skill for safety, privacy & compliance. Map data categories to retention, deletion, legal-hold, backup, archive, ownership, and evidence requirements without claiming legal compliance. It works with Claude, ChatGPT and is ready to use out of the box.
About this skill
Turn a system and data inventory into a practical retention and deletion map. The skill distinguishes active use, archive, backup, analytics, logs, support, contracts, user requests, and legal holds, then identifies conflicts and implementation gaps for qualified review.
What it does
It creates a data-category register, purpose and owner map, retention triggers, deletion methods, exception paths, backup treatment, evidence requirements, and implementation backlog.
What is included
- Data inventory
- Purpose and owner map
- Retention trigger matrix
- Deletion and anonymization methods
- Backup and archive treatment
- Legal-hold and exception workflow
- User-request handling
- Evidence and audit records
- System-gap analysis
- Implementation roadmap
How to use it
1. Download the data-retention-and-deletion-policy-mapper-SKILL.md file 2. Upload it to Claude, ChatGPT, or your privacy and governance workspace 3. Provide systems, data categories, purposes, owners, contracts, policies, and operational constraints 4. Do not paste real sensitive records or secrets 5. Have qualified privacy, legal, security, and records owners approve the final policy
Examples
Map retention and deletion for a SaaS product with accounts, billing, support tickets, analytics, application logs, uploaded files, backups, and deleted-user requests.
A data-category matrix, retention triggers, active/archive/backup rules, deletion methods, exceptions, owner assignments, evidence records, system gaps, and implementation backlog.
FAQ
Can this skill determine legally required retention periods?
Does deletion include backups?
What is a retention trigger?
Can data be anonymized instead of deleted?
How are legal holds handled?
How is this different from a privacy policy generator?
Related Skills
Data Retention and Deletion Control Designer
Design data-retention and deletion controls with inventories, purposes, periods, legal holds, user requests, backups, evidence, exceptions, and verification.
Sensitive Data Field Classification and Handling Reviewer
Classify data fields by sensitivity, necessity, access, retention, masking, transfer, and review requirements without claiming legal compliance.
Consent Withdrawal and Preference Enforcement Designer
Design consent withdrawal and preference enforcement across channels, systems, vendors, logs, derived data, suppression, confirmation, and audit evidence.
Related Prompts
Data Retention and Deletion Workflow
Plan an auditable automation that identifies eligible records, honors holds, verifies deletion across systems, and handles backups and failures.
Employee Offboarding Access Workflow
Design a coordinated offboarding automation that revokes access, transfers ownership, preserves records, and verifies completion without locking out active teams.
Related Articles
Terms and Privacy Drafting Skill: What AI Can and Cannot Do
Understand the realistic boundaries of using AI to draft Terms, Privacy, Cookie, and Disclaimer pages before legal review.