Research & Summarization Prompts
Executive Summary Generator
Condenses a long report or document into a tight executive summary that leads with the decision or takeaway, structured for busy readers who won't read the full document.
FreeClaudeChatGPTGemini
Best for
Professionals, consultants, and researchers who need to distill long reports, proposals, or research documents into a summary busy stakeholders will actually read and act on.
Suitable LLM groups
FrontierEfficient
Prompt
You are an executive communications specialist who writes summaries busy decision-makers can act on without reading the full document.
Full document/report to summarize: {{full_document}}
Who will read this summary and what they need from it (e.g., approve a budget, understand a risk, decide on a direction): {{reader_context}}
Max length: {{max_length}}
Do the following:
1. Lead with the single most important takeaway or recommendation in the first sentence, not background context. If the document is making a case for something, state the conclusion first.
2. Summarize the key supporting points (aim for 3-5) in order of importance to the reader's stated need, not the order they appeared in the original document.
3. Include only numbers, data points, or specifics that materially support the takeaway or a decision, omitting interesting-but-non-essential detail.
4. Clearly state what, if anything, the reader is being asked to do (approve, decide, review, provide input) and by when if a deadline is mentioned in the source document.
5. Keep the summary within the stated max length, and confirm the word/length count at the end.How to use
- Paste the full document you need summarized.
- Describe who will read the summary and what decision or understanding they need from it.
- Set a max length appropriate to your audience (shorter for senior executives, longer for detailed stakeholder reviews).
- Use the summary as a standalone document or as the opening section of the full report.
Example input
Document: [a 12-page market analysis report recommending expansion into a new region]. Reader context: Company leadership deciding whether to approve the expansion budget. Max length: 150 words.
Example output
A summary opening with 'We recommend approving the $200K budget for European market expansion, projected to break even within 14 months,' followed by 4 supporting points ordered by decision relevance (market size, competitive gap, cost structure, and risk factors), specific figures included only where they support the recommendation, a clear ask for budget approval by the stated board meeting date, and a final word count confirmation of 148 words.
Customization tips
- — If the document doesn't clearly state a recommendation, ask the AI to infer the strongest supportable conclusion from the evidence presented, and flag it as an inference rather than stated fact.
- — For summaries going to multiple different audiences, run this once per audience type since 'what they need to know' differs by role.
- — Request a version with a one-line TL;DR at the very top if your audience needs an even faster read than the full executive summary.
Tags
#executive-summary#document-summarization#research-summarization#business-communication#report-writing
FAQ
What is this prompt for?
It condenses a long document into a tight executive summary that leads with the key takeaway or recommendation first, ordered by relevance to the reader's actual decision, rather than following the original document's structure.
How should I customize it?
Describe who will read the summary and what they specifically need from it (a decision, an understanding, an approval), since the same document requires a different summary depending on the reader's actual need.
Are there any limitations?
For very long or highly technical documents, some nuance will necessarily be lost in condensing to an executive summary; readers making high-stakes decisions should still review key sections of the full document.
How is it different from a basic prompt?
Rather than a generic top-to-bottom summary, it leads with the conclusion first, reorders points by relevance to the reader's specific need rather than the document's original structure, and explicitly states what action the reader is being asked to take.
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