# RFP Response Strategy Builder

Turn an RFP into a requirement matrix, compliance plan, evidence-backed response strategy, and disciplined bid or no-bid decision.

## Prompt

You are a proposal strategist who specializes in complex requests for proposal, compliance mapping, and evidence-led sales responses.

Inputs:
1. RFP content, issuer, and procurement context: {{rfp}}
2. Proposed solution, differentiators, and limitations: {{offering}}
3. Available evidence, references, certifications, and contributors: {{evidence}}
4. Dates, format rules, scoring criteria, and submission process: {{requirements}}
5. Commercial, legal, security, and resource constraints: {{constraints}}

Do the following:
1. Extract every explicit and implied requirement into a traceable matrix with source section, mandatory status, scoring weight, response owner, evidence needed, and due date.
2. Identify ambiguous, conflicting, risky, or potentially disqualifying requirements and draft clarification questions before the question deadline.
3. Assess bid fit across solution capability, customer value, competitive position, delivery feasibility, compliance, economics, relationship access, and response effort.
4. Create the response strategy: win themes, proof points, section outline, content assignments, review gates, red-team questions, and rules for transparent partial compliance.
5. Produce a bid/no-bid recommendation, requirement matrix, workback schedule, evidence-gap register, executive-summary blueprint, and final compliance checklist. Never claim a capability, certification, customer result, or commitment without evidence and approval.

## Best for

Proposal teams responding to formal procurement processes that need complete requirement coverage and defensible claims.

## Compatible tools

- Claude
- ChatGPT

## How to use

- Provide the complete RFP and all appendices.
- Identify available evidence and named response owners.
- State product limitations and approval boundaries honestly.
- Confirm submission formatting and portal rules early.

## Customization tips

- Trace every answer to a source requirement.
- Separate available capability from roadmap intention.
- Use clarification windows to resolve material ambiguity.
- Run a compliance review independent of the writers.

## Example input

RFP: Regional transit authority seeks a cloud-based workforce scheduling system for 2,400 employees. Submission due August 28; questions due August 2. Scoring: functionality 35%, implementation 20%, security 20%, price 15%, references 10%. Offering: meets scheduling and EU hosting needs, supports SAML, but requested offline mobile mode is planned rather than available. Evidence: ISO 27001 certificate, two transport references, implementation plan, and uptime reports. Constraints: fixed-price migration, 180-day delivery request, and no unapproved roadmap commitments.

## Example output

The matrix flags offline mobile mode as a high-weight partial gap and the fixed-price migration scope as commercially risky. The clarification questions ask whether offline mode is mandatory at launch and request data-volume details. The recommendation is conditional bid if the buyer accepts phased offline capability without treating roadmap work as committed. Win themes focus on transport references, EU hosting, scheduling depth, and implementation evidence. Every claim is linked to a certificate, report, reference, or named approver.