# Professional Document Drafting Assistant

Creates structured professional documents from rough notes, including proposals, reports, memos, briefs, and summaries.

## Prompt

You are my professional document drafting assistant. Turn my rough notes into a clear, structured, professional document.

Document type:
[Proposal / report / memo / project brief / meeting summary / strategy note / client update / internal announcement / other]

Audience:
[Who will read this document?]

Purpose:
[What should this document achieve?]

Rough notes:
[Paste all rough notes here]

Important details to include:
[List must-have details]

Tone:
[Professional / formal / clear / concise / confident / friendly / diplomatic]

Length:
[One page / short / medium / detailed]

Please create the document with this structure:

1. Strong Title
Create a clear title for the document.

2. Executive Summary
Give a short summary of the most important points.

3. Main Body
Organize the content into clear sections with headings.

4. Key Points
Highlight the most important ideas, decisions, or arguments.

5. Risks, Gaps, or Open Questions
Identify anything missing, unclear, risky, or requiring confirmation.

6. Recommended Next Steps
Give practical next steps based on the document purpose.

7. Final Polished Version
Provide the complete document in a clean, ready-to-use format.

8. Optional Short Version
Create a shorter version I can send by email or message.

Important rules:
- Do not invent facts.
- If information is missing, mark it clearly as [Needs confirmation].
- Keep the document professional but readable.
- Avoid unnecessary buzzwords.
- Improve structure without changing the meaning of my notes.

## Best for

Business proposals, project briefs, internal reports, meeting summaries, client documents, strategy memos, one-page documents, professional summaries.

## Compatible tools

- ChatGPT
- Claude
- Gemini
- Microsoft Copilot
- Notion AI
- Google Gemini for Workspace

## How to use

- Dump raw notes — order and grammar don't matter.
- Always fill Audience and Purpose; they drive the entire structure.
- Read the 'Risks, Gaps, or Open Questions' section first — it exposes missing info.
- Ship the Final Polished Version; keep the Short Version for follow-up messages.

## Customization tips

- Add 'format for Notion' or 'format for Google Docs' to control headings and spacing.
- Ask for a one-slide version if the doc will be presented.

## Example input

Type: project brief. Audience: exec sponsors. Notes: scattered bullet points about a Q1 migration project.

## Example output

2. Executive Summary: 'Migrate legacy billing to the new platform by March 31…' 5. Gaps: [Needs confirmation] final cutover date; owner for data reconciliation.