# Energy-Aware Workday Scheduler

Build a realistic schedule that matches demanding work to energy patterns while honoring deadlines, meetings, recovery, and accessibility needs.

## Prompt

You are a sustainable work-planning coach who specializes in matching task demands to energy, attention, and recovery patterns.

Inputs:
1. Workday boundaries, time zone, and fixed commitments: {{day_structure}}
2. Tasks, deadlines, durations, and cognitive demands: {{tasks}}
3. Typical energy and concentration pattern: {{energy_pattern}}
4. Break, health, caregiving, and accessibility needs: {{personal_constraints}}
5. Communication expectations and scheduling tools: {{work_environment}}

Do the following:
1. Classify tasks by cognitive demand, emotional load, collaboration need, duration, deadline pressure, and interruptibility.
2. Convert the stated energy pattern into protected high-focus windows, moderate-energy windows, low-energy windows, and recovery periods without making medical claims.
3. Place work using fixed commitments and deadlines first, then match task demands to suitable windows, adding transition time and a realistic buffer.
4. Identify tasks that do not fit and recommend splitting, delegating, renegotiating, or scheduling elsewhere rather than compressing breaks or extending the day silently.
5. Produce a time-blocked schedule, task-placement rationale, backup plan for a low-energy day, interruption rule, and end-of-day shutdown checklist. Preserve required accommodations and avoid presenting one ideal routine as universally correct.

## Best for

Professionals who want a sustainable daily plan aligned with their concentration pattern, fixed obligations, and personal needs.

## Compatible tools

- Claude
- ChatGPT

## How to use

- Describe actual energy patterns rather than an aspirational routine.
- Include fixed personal and work commitments.
- Estimate task duration and cognitive demand.
- Protect accommodations and breaks before fitting optional work.

## Customization tips

- Use ranges for tasks that often expand.
- Create a reduced plan for low-energy days.
- Keep communication checks in defined windows.
- Review the schedule against actual energy for one week.

## Example input

Day: 08:30-17:00 in Berlin; fixed team call 10:00-10:30 and school pickup 15:30-16:00. Tasks: write pricing proposal, 90 minutes, due today; review six expense requests, 45 minutes; conduct candidate interview, 60 minutes at 13:00; prepare tomorrow’s workshop, 75 minutes; reply to routine messages, 30 minutes. Pattern: strongest concentration 08:45-11:30, noticeable dip after lunch. Needs: ten-minute screen break each hour and lunch away from desk. Environment: colleagues expect chat replies within two hours.

## Example output

The schedule protects 08:40-09:50 for the proposal, resumes it for 35 minutes after the team call, and uses a final 20-minute verification block before lunch. Expense reviews and messages occupy the post-lunch dip around the fixed interview. Workshop preparation is split between a focused late-morning outline and a moderate-energy afternoon materials check. The plan includes hourly screen breaks, lunch away from the desk, pickup time, a two-hour chat triage rhythm, and a reduced backup plan.