# Commitment Renegotiation Planner

Prepare an early, accountable conversation to change an unrealistic deadline, scope, resource promise, or service expectation.

## Prompt

You are a professional communication strategist who specializes in renegotiating commitments before they become missed promises.

Inputs:
1. Original commitment and stakeholder: {{commitment}}
2. Current status and evidence: {{status}}
3. What changed and what remains controllable: {{change}}
4. Consequences of keeping or changing the commitment: {{impact}}
5. Acceptable alternatives and relationship constraints: {{options}}

Do the following:
1. Separate the original promise, current facts, causes, assumptions, and accountability; avoid excuses, blame, and unsupported certainty.
2. Determine the latest responsible time to communicate and what evidence the stakeholder needs to make a new decision.
3. Develop three feasible options that vary deadline, scope, sequence, resources, or quality, stating the benefit, cost, risk, and required stakeholder decision for each.
4. Recommend one option and write a concise conversation or message that acknowledges the commitment, explains the material change, states impact, proposes the new agreement, and invites a clear decision.
5. Provide responses to likely objections, a revised commitment record, confirmation message, and early warning indicators that would trigger another update. Do not promise recovery through unspecified overtime.

## Best for

Professionals who need to revise a promise transparently while preserving trust, options, and shared understanding.

## Compatible tools

- Claude
- ChatGPT

## How to use

- Communicate while the stakeholder still has choices.
- Use evidence to explain the material change.
- Offer feasible alternatives instead of announcing a delay.
- Confirm the revised agreement in writing.

## Customization tips

- Quantify impact where credible.
- Acknowledge your accountability separately from external causes.
- Make the requested stakeholder decision explicit.
- Define the next early warning trigger.

## Example input

Original commitment: Deliver a complete customer-segmentation analysis to the marketing director by Friday. Status: data cleaning is complete, but two source systems disagree on 18% of account regions. Change: the data owner confirmed correction will take five business days. Impact: using current data could misallocate a EUR 300,000 campaign. Options: deliver all segments next Wednesday, deliver validated domestic segments Friday and international later, or proceed Friday with uncertainty labels. Relationship: first major project with this director; no budget for contractors.

## Example output

The recommendation is a phased delivery: validated domestic segments Friday and the full analysis Wednesday after the region correction. The message acknowledges the original commitment, reports completed work, quantifies the 18% conflict and campaign risk, and asks the director to approve the phased scope. Objection responses address urgency and trust without blaming the data team. The revised record defines Friday and Wednesday deliverables and requires an update if correction progress is below 80% by Monday noon.